高級行政主任(行政管理) Senior Executive Officer (Office Administration)

Responsibilities:

• Oversee and manage daily administrative operations to ensure efficient and effective support across the college;
• Develop, review, and implement administrative policies, procedures, and systems to enhance governance and operational efficiency;
• Lead general office administration functions, including counter services, procurement, asset and inventory control, and records management;
• Provide executive support to senior management and handle confidential matters and ad hoc assignments;
• Supervise and mentor administrative staff, including task allocation, performance management, and staff development;
• Manage college facilities, space planning, maintenance, and renovation projects to ensure a safe and functional environment;
• Provide secretariat support to committees and management, including preparation of papers, reports, minutes, and follow-up actions;
• Liaise with internal departments, external partners, service providers, and government authorities on administrative and operational matters;
• Support college on compliance with relevant Hong Kong education and regulatory requirements; and
• Organise institutional events, official functions, and meetings, ensuring smooth coordination and execution.

Requirements:

• Bachelor’s degree or above in any discipline;
• Minimum 5 years of relevant administrative experience, preferably in tertiary education, NGOs, or public sector organisations;
• Proven supervisory experience with strong leadership and people management skills;
• Solid knowledge of administrative operations, procurement processes, and facilities management;
• Strong organisational, problem-solving, project management, and stakeholder communication skills; familiarity with Hong Kong quality assurance and regulatory requirements is an advantage;
• Good command of written and spoken English and Chinese;
• Proficient in MS Office applications; experience with management systems is an advantage; and
• Self-motivated, detail-oriented, and able to work independently under pressure.
• Working location: YMCA College of Careers, Yau Ma Tei